Google Workspace | Division of Information Technology (2024)

Google Workspace for Education is the primary email system for everyone at Stony Brook University except Hospital employees and members of the School of Medicine and School of Dental Medicine. Stony Brook's Google Workspace includes Mail, Calendar, Drive, Contacts, Sites, Groups, Hangouts and a host of other applications to enhance communication and real-timecollaboration across campus.

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Features

Accessible: Anytime, Anywhere

Access your content on Google Drivefrom anywhere withan internet connection: computers and mobile devices

Simplified Collaboration

Easily shareand collaborateon documents, calendars, and websites through Google productsandedit files collaboratively inreal-timewith Google Drive!

No More Updates

As a web service, Google Apps isautomatically updated by Google. You will not have to worry about installing updates yourself.

Group Management

Create your own groups to simplify communication and collaboration.Request a Google Group, and thenyou can add andremove membersand manage group settings.

Collaborative Spaces

Chat, share content, collaborate on documents, schedule meetings, assign team tasks, and more in a shared space with your team or 1-to-1.

Offline Access

Enable Offline Access in Chrome or on your device and you can access your contenteven if you're offlineinGmail,CalendarandGoogle Drive.

SBU Branded Email

Email addresses follow this format: firstname.lastname@stonybrook.edu (common names will have some variation to this).

Privacy and Security

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Related Services

Google Mail

Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.

Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.

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Google Drive

Google Drive provides a single place to store,create, sync, and share documents, files, and folders of all types. Access files anywhere - at your desk, from home, or on a mobile device.

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Google Calendar

Google Calendar is the calendar feature offered with Google Apps for Education. It allows users to easily create, share, edit, and delete meeting invitations, calendar events, and tasks. These are easily accessed and synced between computers and mobile devices.

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Google Sites

Google Sitesis an online application that makes it easy to host personal websites, especially for people who need quick, up-to-date access, with limited or zero Web development expertise.

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Google Chat

Google Chat is a collaborative messaging tool. It allows you to chat, share content, schedule meetings, and more in a shared space with your team or 1-to-1. And all of your teams can have their own chat Spaces, for collaborating on documentsand assigning team tasks. You can even createexternal Rooms to collaborate with people outside Stony Brook.

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Google Groups

Google Groups makes it easy for groups of people - such as project teams, departments, or classmates - to communicate and collaborate over topics of common interest. Request a Google Group for easy group email distribution.

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Google Contacts

Google Contacts stores and organizes contact information for thoseyou communicate with and the Stony Brook Directory. Contacts can contain basic information-like names, email addresses, and phone numbers-or extended information, like physical addresses, employers, departments, job titles, or custom notes.

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Google Meet (Web Conferencing)

Use Google Meet for video conferencing and screen sharing with up to 100participants.

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Who Gets An Account?

Accounts are automatically created for all eligible students, faculty, and staff. Special domains exist forretireesandalumni, too!

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Google Workspace | Division of Information Technology (1)

Google Help

Visit Google's support pages for more on using Drive.

Google Workspace | Division of Information Technology (2)

DoIT Workshops

View past (and upcoming, if applicable) DoIT workshops on Google Drive. For past workshops, access workshop resources, too.

Frequently Asked Questions

How do I delete Chrome browser cookies?

How do I log in to Google Apps for Education?

General Information

How do I access Google Apps from locations where Google is restricted?

How will new faculty, employees, and students request a Google Apps for Education account?

Leaving the University

Do alumni get Google Apps for Education accounts?

Do retirees get Google Apps for Education accounts?

How can I take all of my data from Google Apps for Education with me?

When is my NetID deactivated and what can I do with my data before I leave Stony Brook?

Other Ways to Access Mail

How do I set up Google Apps on my Android device?

How do I set up Google Apps on my iPhone/iPad?

Troubleshooting

Some of the Google Apps mail functions I've learned about do not work for me. Why?

What is a Conflicting Account?

For More Information Contact

Customer Engagement and Support

Customer Engagement and Support Help Portal

Additional Information

Files & Links

Official Stony Brook University Google Apps Page

Google Workspace | Division of Information Technology (2024)

FAQs

Is Google Workspace certification worth it? ›

While there is no downside to having a Google Workspace certification, some might argue it's not worth the time because some companies have their own interfaces and software to use that one would have to learn during training.

Is the G Suite worth it? ›

Team-based productivity suite for businesses

Google Workspace, or G Suite, is an excellent choice for remote organizations and online workflows. It lacks the raw power of Microsoft 365 but more than makes up for it with its team-oriented features.

What are the disadvantages of using Google Workspace? ›

Cons of Google Workspace

Complex Task Handling: Desktop applications like Excel and Word are often preferred for handling more complex tasks and larger data sets, whereas Google Workspace's web-based counterparts might fall short.

What is Google Workspace Solutions? ›

Google Workspace is a collection of cloud computing, productivity and collaboration tools, software and products developed and marketed by Google. It consists of Gmail, Contacts, Calendar, Meet and Chat for communication; Drive for storage; and the Google Docs Editors suite for content creation.

Do employers take Google certifications seriously? ›

Yes. Google Career Certificates are recognized by a large number of top employers, including industry leaders such as Google, Deloitte, KPMG, Loblaw, Mosaic, Shopify, and TELUS.

How respected are Google certifications? ›

According to a recent survey of Google Career Certificate program completers, 75 percent reported career advancement including landing a promotion, salary increase, new job, or career switch.

What is G Suite being replaced by? ›

The shift from G Suite to Google Workspace is more than just a rebrand and new logos. To begin with, Google changed the names of the previous G Suite editions. The table below shows the new Google Workspace Editions for enterprise family, education and nonprofits.

What is better, Google Workspace or Microsoft 365? ›

Google Workspace offers enhanced security features, including endpoint management for the Business Plus plan. Microsoft 365 is stronger on authentication and identity verification, and its security is generally more robust. 2-step verification is available. Multifactor authentication is available.

Is Google Suite difficult to learn? ›

The amount of time it takes to learn G Suite is dependent on your background knowledge. It can take a couple of days or a couple of weeks to master. It is usually faster if you are already aware of some of the Google applications, like Gmail, Google Drive, and Google Docs.

Why use Google Workspace instead of Gmail? ›

Google Workspace gives you access to collaborative tools that Gmail does not. Workspace and Gmail both give you access to the same personal productivity apps. But Google Workspace gives you access to enhanced capabilities, more features, and additional apps that help you with cross-company collaboration.

What is the difference between Google suite and Google Workspace? ›

G Suite includes Gmail, Calendar, Drive, Docs, Sheets, Slides, and Sites, while Google Workspace includes those same features plus Meet, Chat, and Jamboard. Additionally, Google Workspace has more storage space and advanced security features, making it the better choice for businesses.

What is the main advantage of Google Workspace? ›

Google Workspace lets teams share ideas instantly, join meetings remotely and from anywhere, collaborate in real-time, and more.

How to get Google Workspace for free? ›

You can sign up with just your business email, or verify your domain to get more features. You can use a domain you already own, or purchase one during sign-up. Sign up with 10 or fewer users for a free trial.

What is Google Workspace and why am I paying for it? ›

Google Workspace includes a suite of familiar applications like Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar, and more. While Google Workspace offers a free trial period, to continue using the service beyond the trial, users need to set up billing for their subscription.

What do I need Google Workspace for? ›

When you sign up for Google Workspace, you'll gain access to a set of integrated apps that work together seamlessly. For instance, you can receive a message in Gmail and instantly convert it into a Calendar event. When you make a comment in Docs, Sheets, or Slides, collaborators automatically receive email alerts.

Are Google online certificates worth IT? ›

Are Google Career Certificates Worth It? Google certificates offer many benefits to students, and they are certainly worth the time and effort. According to a recent survey, 75% of Google Career program graduates got a job, promotion, or salary increase after completing their certificate.

Will Google Cloud certification get me a job? ›

Here's the thing: Cloud certifications aren't a guarantee you'll get a cloud job (much like any certificate). There's no denying they can help you jump-start your cloud career, but when it comes to landing that cloud computing job, hands-on experience is what will really make you stand out.

How much does a Google Workspace administrator make? ›

How much does a Google Workspace Administrator make? As of Jun 20, 2024, the average hourly pay for a Google Workspace Administrator in the United States is $51.03 an hour.

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