Google Mail is the preferred email system at Stony Brook University for faculty, staff, and students on West Campus, Southampton, Manhattan, and select departments within the Health Sciences Center.
Members of Stony Brook Medicine, including Stony Brook Hospital and the School of Dental Medicine, will continue to use Microsoft Exchange for email due to HIPAA compliance requirements.
Launch Google Mail
Getting Started
Sign In With NetID
Login to Stony Brook Google Mail at www.stonybrook.edu/mycloud
Sign in with yourNetID and password
Email Address Format
Email addresses usethe format firstname.last@stonybrook.edu
Find your address byclicking on your picture/initial in the top right corner of Gmail once you log in.
Access From Anywhere
Access Google Mail anywhere:desktops, laptops, smartphones, and tablets.
You can even set upoffline accessforwhen you don't have internet access.
Features
Powerful Search
Search your emailthe same way you’d search Google. Also try thepowerfulKeyboard Shortcuts.
Inbox Style
Categorizemessages with a tabbed inboxor change how your inbox is ordered.
All Mail Archive
Archive messages to move them out of your inbox without deleting them.
Change View
You can choose how your emails are grouped in your inbox.
Organization
UseGmail’sorganizational toolsto take control of your communications.
Out of Office
Going to be away? Turn on yourVacation Responderand add Out of Office to Calendar.
Calendar
Reference, create, or edit Calendar invitesright from your inbox.
Attachments
Send, receive, and downloadattachments up to 25MB (share larger files viaDrive).
Smart Features
GetNudgesto respond to or follow up on messages or useSmart Repliesto respond quickly.
Snooze
Snooze emailsto move them out of your inbox until a specific time.
Gmail Confidential Mode, helps protect sensitive information from unauthorized access. Confidential mode allows you to
- Set an expiration date foremail messages
- Revoke recipients' access at any time
- Help prevent accidental sharing of the body of emails
Watch a video on Confidential mode
Note: Confidential messages don't have the buttons toforward, copy,download, or print the email body, but confidential modedoesn't prevent recipients from taking screenshots or photos of your messages or attachments or maliciously downloading them.
Learn More
Google Help
Visit Google's support pages for more on using Drive.
DoIT Workshops
View past (and upcoming, if applicable) DoIT workshops on Google Drive. For past workshops, access workshop resources, too.
Frequently Asked Questions
How do I know which Shared Mailbox I'm an Administrator for and who can access it?
Find a Time to Meet
How can I send possible times to meet to 1 person directly from Gmail?
Gmail Offline
Gmail Offline isn't working correctly. What's wrong?
How do I enable Gmail Offline?
Shared Mailboxes
How do I access a shared Google mailbox?
How do I delegate access to a Google shared mailbox?
How do I remove delegated access from a Google shared mailbox?
How do I set up a departmental (shared) inbox?
Spam
How do I mark emails as spam or report phishing?
How do I move a message out of Trash or Spam back into my Inbox? How do I prevent messages from being tagged as spam automatically?
General Information
How do I access Google Apps from locations where Google is restricted?
Chat
Can I turn the chat in Google Mail off?
Google Chat covers too many of my labels. How do I move chat in Gmail to the right side?
Customizations
How can I do a Mail Merge with Google?
How do I add the Stony Brook logo to my Google Mail signature?
How do I create stationery/canned responses in Google Mail?
How do I enable or disable Google tabbed inbox?
How do I set emails to go to a specific tab, like Primary?
Leaving the University
Do alumni get Google Apps for Education accounts?
Do retirees get Google Apps for Education accounts?
When is my NetID deactivated and what can I do with my data before I leave Stony Brook?
Limits
Is there a limit to the amount of email I can send or sync?
Migrating Mail
How do I make a one-time transfer of email from my Google Apps account (Mac)?
New Messages and Replies
How can I make Google Mail open when I click on an email address on a website?
How can I spell check my Google emails before sending?
How do I add a table in a Gmail message?
How do I know if I replied to a message?
How do I know what will be included when I reply to a Google Mail message?
How do I send mail from another email address?
How do I turn on/off AI features (Nudges, Smart Reply, Smart Compose) in Gmail?
Organization
How do I label a message before I send it?
What is archiving vs deleting in Google Mail?
Why are my emails grouped together in Google Mail/How can I ungroup them?
Other Ways to Access Mail
Do I have the option of using IMAP or POP with Google Apps?
How can I access Google Mail from my mobile device?
How do I add my Google Apps Account to Apple Mail, iCal, or iChat?
How do I set up mail forwarding in my Stony Brook Google Mail to go to a different email address?
Searching
How do I find an email from a sender with multiple email addresses?
How do I select more than one page of messages?
Sharing
Can I grant others access to my Stony Brook Google Mail account (to send email as me)?
How do I send a large attachment using Google?
How do I use a Shared or Delegated Mailbox's Google Contacts in New Gmail?
For More Information Contact
Customer Engagement and Support
Customer Engagement and Support Help Portal
Additional Information
Files & Links
