Hipo.ro angajează Offshore Team Assistant în Ilfov, România | LinkedIn (2024)

A Snapshot of Your DayAs an Offshore Administrative Assistant, your role is pivotal in ensuring the efficient functioning of multiple admin operations for the offshore commissioning technicians team. The responsibilities of this role will include, but will not be limited to, collaborating with various teams, such as the delegation department, finance or training and planning department, to align on essential areas of interest, supervising and supporting the onboarding and offboarding process for the new members of the team, general admin duties such as couriers, arranging meetings, hotels, hospitality etc. Your attention to detail and ability to work effectively are essential for success in this role.

How You'll Make An Impact

• Various orders placement and tracking;
• Issuing new equipment to replace damaged or furnish new starters;
• Monitoring of stock levels of PPE;
• Invoice checking against orders/request;
• Monthly spend report to Ops manager for budget monitoring;
• Organizing and arranging trainings for technicians together with the training planners;
• Working closely and communicating with technicians for all administrative duties required;
• Completing and checking all monthly time sheets;
• Working closely with HR Department for all administrative duties required, including but not limited to retention additionals, holidays, onboarding and offboarding procedures and processes;
• Working closely with Delegation Department to plan and organize projects traveling;
• Uploading to Group Account and sending report to Ops Managers.

Other Responsibilities But Not Limited To

• Arranging induction meeting rooms and hospitality
• Setting up of systems for technicians (IAW, Fluix, Plannisware, Group Account)
• Working with both hubs SE & SGRE to obtain all necessary information in tight timescales.
• Arranging Monthly meetings, union meetings, hotels, meeting rooms, hospitality etc.
• Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events.
• Office management: communication, documentation, office organization, visitor support
• Procuring, preparing and documenting relevant information of the administrative process
• Handling of correspondence
• Filing System
• Translations
• Administration of office facilities.

What You Bring

• More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.
• Proficiency level of English
• Familiarity, proficiency and confidence with MS 365 Applications (Office, especially xls and Power Point and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
• Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
• A self-starter who has demonstrated the ability to work under the minimum of supervision
• Ability to adapt to new situations and deliver professional support to other functions in the team.
• Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• A passion for renewable energy and a sense for the importance to lead the change.
• You will be an instinctive problem solver that positively leads by example.

About The TeamThe team has a vision for renewable energy, we believe in the power of nature and technology. Help us to be ready to face the energy challenges of tomorrow and make a green footprint ??? join us in creating a better future for our planet.

We focus on hiring the best people, wherever they may be in the world. We pride ourselves on the flexibility we offer to our employees and are committed to building a workforce that can grow with the company.

In our culture of trust, we focus on empowerment, diversity, and continuous learning. Valuing our people is what makes us one global team, with our colleagues' safety at the heart of our organization.

Who is Siemens Energy?At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 92,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we're also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

https://www.siemens-energy.com/employeevideo

Our OfficeSiemens Energy's location in One Cotroceni Park is more than just an office space - it's a hub for a vibrant and thriving community. Nestled in the heart of Bucharest, this urban development is the perfect place to work, surrounded by green spaces, shopping destinations, and everything the city center has to offer. And with the Academia Militara subway station just a 3-minute walk away, getting around the city has never been easier.

Our Commitment to Diversity Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character ??? no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Your lunch with SE meal tickets
• Keep your brain fit with our trainings
• Special for books lovers - Bookster
• Stay safe and healthy with our medical subscription
• Think about your future too with Privat Pension Pilon III
• Take care of yourself with our Wellbeing Initiatives

Become a part of our mission for sustainability: Clean energy for generations to come. We are a global team of diverse colleagues who share a passion for renewable energy and have a culture of trust and empowerment to make our own ideas a reality. We focus on personal and professional development to grow internally within our organization.Jobs & Careers

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